11 November 2026

How to get AI meeting notes without uploading your meetings

Most AI note-takers upload your calls to their cloud. Here is how on-device AI works, and when you need it.

Why it matters

Your meetings hold client secrets, salaries, health details and plans. Most note-takers send the audio to their servers to process it. That is a copy of your most sensitive conversations sitting on someone else’s computer.

How on-device AI works

Speech-to-text models like Whisper can now run inside your browser or a desktop app. MeetingNook downloads the model once and then turns speech into text on your own computer. Nothing is uploaded.

When to use your own AI key

For longer or more complex meetings, a large model like GPT or Claude writes sharper summaries. With your own key, the text goes straight from your computer to that AI company under your account, never through us.

Vault mode

If nothing may leave the device, turn on Vault mode. MeetingNook then uses only on-device AI and switches off sending to other tools.